1) Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
2) Who are we?
Sara Scargill is the data controller (contact details below). This means she decides how your personal data is processed and for what purposes.
3) How do we process your personal data?
Sara Scargill complies with the obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
4) We use your personal data for the following purposes:
- To provide a genealogy service for clients
- To maintain accounts and records of business
5) What is the legal basis for processing your personal data?
- The consent of the data subject
- The processing is necessary for the performance of a contract with the data subject to provide genealogical information or to take steps to enter into a contract to provide such information
- The process relates to personal data manifestly made public by the data subject in public records
6) Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with those who have entered into the contract. Your data will only be shared with third parties with your consent.
7) How long do we keep your personal data?
Your personal data is kept for no longer than reasonably necessary for a period of 6 years in case of any legal claims/complaints, or requests on your part for further research.
8) Your rights and your personal data
Unless subject to an exemption under the GDPR you have the following rights with respect to your personal data:
- The right to request a copy of your personal data that the data controller holds about you
- The right to request that the data controller corrects any personal data if it is found to be inaccurate or out of date
- The right to request your personal data is erased where it is no longer necessary for the data controller to retain such data
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on it
- The right to lodge a complaint with the Information Commissioner
9) Further processing
If your personal data is to be used for a new purpose, not covered by this Data Protection Notice, then you will be provided with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, your prior consent to the new processing will be sought.
10) Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact Sara Scargill at firstname.lastname@example.org, or by post to Sara Scargill, The Vicarage, St.Thomas’ Road, Lytham St.Anne’s, Lancashire, FY8 1JL. You can contact the Information Commissioners Office on 0303 123 1113, via email, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.